Start simple
A sponsor directory takes two minutes
Add your sponsors, upload their logos, tier them however you like. They appear in the attendee app, ordered the way you want. That is the whole setup, and for plenty of events it is all you ever need.
- Name, logo, description, website and booth location
- Your own tier names, with premium sponsors listed first
- Control the display order, or hide a sponsor without deleting them
- No packages, no pricing, no workflow required
And when you are ready to sell sponsorships, everything below is already waiting for you.
Package catalog
The tiers you sell, with the inventory to match
Build the packages you actually offer. Set the price, how many exist, what is included, and when they go on sale. Sold out tiers hide themselves. Nobody edits a PDF.
- Primary and secondary pricing, so member and non-member rates share one package and one inventory
- Limited quantity or unlimited, with sold, pending and remaining always visible
- Availability windows, so packages open and close on their own
- Benefits with quantities, plus paid add-ons with their own prices and taxes
- Public packages, or internal ones reserved for sponsors you add yourself
- Archive a package without touching the sponsors who already bought it
Self-service reservations
Let sponsors reserve without emailing you
Publish a page at your own slug with a header image of your choosing. Sponsors see what is available, pick a package, choose add-ons, answer your questions and reserve. The record lands in your dashboard with everything already attached.
- Only public packages that are currently available appear
- Company and contact details, add-ons, taxes and a calculated total
- Package-specific questions and file uploads collected at the same time
- Approve each reservation yourself, or confirm automatically
- Inventory locks while a reservation is pending, so you cannot oversell
Sponsor portal
Every sponsor onboards themselves
Send a link and the sponsor does the rest. No password, no account. They upload their logo, write their listing, answer your questions and send their files, on the deadlines you set.
- Passwordless access by emailed magic link, resendable any time
- Sponsors with more than one sponsorship see all of them in one place
- You decide which tasks appear and when each one is due
- Tasks can stay locked until a date you choose
- Every submission and uploaded file visible on your side
Deadlines
Know who is ready and who is not
Each sponsor gets a checklist built automatically from what you asked for. You see progress per sponsor and can tell at a glance who still owes you something.
- Complete, outstanding, overdue and locked, per sponsor
- Logos six weeks out, descriptions four weeks out, booth requirements the week before
- Overdue tasks stay editable, so a late sponsor is never blocked
- Nothing to maintain: the checklist is built from your settings
Custom questions
Every question you always end up emailing
Electricity at the booth. Booth dimensions. A signed agreement. Dietary needs. Proof of insurance. Ask once, and get the answer in the right place.
- Short text, long text, numbers, yes/no, single and multi-select, file uploads, acknowledgements
- Asked at reservation, or later in the portal with a due date
- Assigned to every sponsor or only to specific packages
- Reorder freely; questions with answers are archived, never destroyed
Attendee offers
Give sponsors something attendees act on
Sponsors can publish a discount, a consultation link, a giveaway or a demo request straight into the attendee app. Attendees tap to claim, and the sponsor receives that interest as a lead.
- Include an offer with a package, or sell it as a paid add-on
- Give sponsors starter content: default title, message, link and button text
- Review and approve before publishing, or let sponsors publish themselves
- Request changes, unpublish or archive at any time
- Claimed offers record attendee interest for the sponsor
Fulfillment
Tick off what you owe them
When a sponsor is confirmed, everything their package promised becomes a tracked item, including anything they added on. Mark each one delivered as you go, with notes and timestamps.
- Logo added, social post published, booth assigned, speaking slot delivered
- Add-ons fold into the same list automatically
- Fulfillment progress per sponsor, and what is still outstanding
- The package as sold is preserved, even if you change the catalog later
Payments
Get paid without chasing anyone
Sponsors pay you directly, through your own Stripe account. You choose whether that happens at reservation or later from their portal. They choose whether to pay by card or against a hosted invoice.
- Take payment at reservation, so a package is only held once the money is in
- Or let them reserve first and pay from their portal, on the due date you set
- Card through secure checkout, or an invoice their accounts payable team can process
- Paid status, inventory and fulfillment all update the moment a payment clears
- See exactly what you receive, before you switch it on and on every transaction after
- Prefer to bill it yourself? Offline is still there and still the default
What it costs
One fee, and it stops growing
$0.99 + 1.5%,
capped at $25
Per paid sponsorship. Taken from your payout, never added to your sponsor's bill.
The cap bites at $1,667. Above that, the bigger the sponsorship, the smaller our share of it. Fees in this category are almost universally uncapped percentages, which is why a $10,000 title sponsorship usually costs more to collect than the entire rest of your sponsorship program.
Card processing is handled by Stripe at their standard rates, paid to Stripe. Every platform that moves money works this way, ours included. The figures above are what Event Passport PRO charges on top.
The sponsor directory is available on every plan. Packages, reservations, the sponsor portal, fulfillment and payments are included in PRO.
Sponsorship that runs itself
Start with a logo wall. Grow into a full sponsorship operation. Same place, same afternoon.
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